How to Set Up and Use OmniFocus 3 to Get Stuff Done by Peter Akkies

How to Set Up and Use OmniFocus 3 to Get Stuff Done

Learn a simple system that will make you more productive.

Feel overwhelmed by all of your to-dos?

Does this sound familiar?

  • You feel overwhelmed.
  • You have trouble focusing on important work.
  • You lose track of tasks and forget about them.
  • You're always reacting to what others ask of you, rather than being in control.

If you're anything like me, you have dozens of things to do on any given day.

Home tasks, work projects, helping friends and family, staying healthy, taking care of your finances... how do you keep track of it all?

Before you know it, you forgot to buy a birthday present for your mom, your boss is nagging you about that report that was due yesterday, and you still haven't gotten around to filing your taxes.

It doesn't have to be that way.

Picture yourself being on top of your projects. Picture yourself anticipating deadlines and getting your work done well on time.

Imagine feeling in control of everything you have to do. Imagine making time, every day, to work on what really matters.

Imagine knowing exactly what to work on next, and to be able to focus on that task.

How can you get there?

By learning a simple system, using OmniFocus, to organize your projects and focus on the work that matters.

Now, let's be real. OmniFocus isn't the easiest app in the world to learn. OmniFocus can feel intimidating and overwhelming and it can take a long time before you figure out how to use it effectively. 📚

Fortunately, I've spent countless hours researching the best OmniFocus setup, so you don't have to. In this video course, I'll teach you exactly how to set up and use OmniFocus 3 to get stuff done.

And I'll teach you efficiently. You don't need to learn extremely advanced strategies when you don't have a good grasp of the basics. You need a simple system that works.

So don't waste your time and money following other courses that are heavily focused on advanced automation, or buying long books that overwhelm you with detail.

When you follow this course, you can quickly start using OmniFocus to work more productively than ever.

By the end of this video course, you will have a system in place that will help you get stuff done.

And here are some other benefits you'll get:
  • You'll learn how to actually reach Inbox Zero. 🤯
  • You'll never forget a birthday again. 🥳
  • You'll learn how to regain control when you feel overwhelmed. 🧘🏻‍♂️
  • You'll save time and reduce errors by automating your work. 😎

Don't hesitate. Your time is valuable. Start getting stuff done now.

P.S. I offer a 100% money-back guarantee for 30 days. Your purchase is completely risk-free.

What's included?

File Icon 2 files Text Icon 31 text files


Getting ready
Course requirements, philosophy, and goals
Tweaking some OmniFocus settings
Making OmniFocus an extension of your brain
First, add all of your tasks to the inbox
Process your emails in OmniFocus
Capture tasks as they come to you with Quick Entry
Apply defer dates liberally
Use due dates sparingly
Organizing your projects
What is a project?
Creating your first projects
Set your projects and folders up like this
Project and folder organization in OmniFocus 3.pdf
3.33 MB
Task, task with subtasks, or project?
Recap: what have we done so far?
Planning your days and weeks
Identifying your available tasks
Creating a tag to denote "what's next"
Planning your day and week with the Forecast view
Calendar event or OmniFocus task?
Sorting through your tasks with tags, flags, and search
The "waiting for" tag
The "someday/maybe" tag
Other common tags
(Optional) Plan your projects with tags
(Optional) Use flags to highlight the most important tasks
Searching and finding tasks, projects, etc.
Save time and reduce errors with repeating tasks and projects
Setting up repeating tasks and projects
Using project templates
Staying on top of your projects with periodic reviews
What is a periodic review and why do you need one?
The nine steps to the periodic review
Nine Steps to a Weekly Review in OmniFocus 3.pdf
3.36 MB
When and how often to review your projects
Using OmniFocus in daily life (example use cases)
Regain control when you feel overwhelmed
Process to-dos after a meeting
Estimate how long a project will take
Wrapping up
Thank you!


Peter’s pragmatic and down-to-earth attitude guided me along projects that have been placed on hold for a long time.
Christina Henke
Thanks to Peter, I feel more in control.
Sina Kaden

Who made this?

Hi, I'm Peter Akkies.

I have two businesses. I work as a productivity coach to help people get stuff done.

I also work with yoga studios and yoga teachers to help them get more students and sell more classes/memberships, workshops, and retreats.

The number one thing that makes me happy is personal growth. If it will make me a better person, I'll probably be interested in it.

I also get excited about bouldering, scuba diving, the Philadelphia Eagles, Formula 1, veganism, and escape rooms.


What's your refund policy?

I offer a 100% money-back guarantee.

If you're not happy with the course, let me know within 30 days of your purchase and I will refund the full purchase price, no questions asked.

How much time does the course take to complete?

Learning this system should take you around 5 – 10 hours.

Do I need to buy OmniFocus before taking the course?

Nope! Download OmniFocus from the OmniGroup website or from the Mac App Store and you'll get a 14-day free trial. That's plenty of time to take this course and learn the system.

How long will I have access to the course?


Other sites may require you to keep a monthly subscription, but for this course, you pay once and you get lifetime access.

I've already bought another book/course on OmniFocus. How is this course different?

I won't waste your time teaching you obvious basics, such as how to install OmniFocus or how to sync between OmniFocus on your various devices.

I also won't waste your time teaching you advanced strategies that you don't need right now.

Instead, I'll teach you a simple system that you can use, right now, to get stuff done.

When does the course start and finish?

This course is self-paced, so you can start it whenever you like and take as long as you need.